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AFFILIATE EVENT REGISTRATION
All events organized, owned and operated by USA Ultimate Affiliate organizations that are registered with USA Ultimate will be sanctioned, insured and managed by the same guidelines, requirements and standards as all USA Ultimate sanctioned events (with several benefit exceptions as noted below).* Affiliate events are pre-approved without need to submit an application or a fee to set up sanctioning. However, an event registration form is required (see Step 2 just below) so that USAU staff can set up, track and include the event under our insurance and reporting for credit to the Affiliate.
Download or print this Checklist for Affiliate Event Organizers (CLICK HERE).
STEP 1: The primary organizer for each event needs to read through the sanctioning requirements for the appropriate event type. The requirements can be found on the following pages:
Leagues (see steps 1-3 for key details for Affiliate organizers),
Tournaments (see sections titled "Benefits" and also "Requirements" for key details for Affiliate organizers),
Insurance Program (includes training & development non-competition activities/events like practices/training/tryouts, pickups/scrimmages, clinics/camps, seminars/conferences/meetings, etc. as well as very casual competition like recreational 1-day hat tournaments; see sections titled "Benefits" and also "Requirements" for key details for Affiliate organizers).
STEP 2: Complete the appropriate online application, linked below, AT LEAST 15 business days (typically, 3 weeks) in ADVANCE of the event so that USAU staff can set it up appropriately to ensure adequate insurance, tracking, reporting, and participant/team/organizer communication & support. You will receive an email confirmation from a USAU staff program manager when your event is set up for insurance and registration in the online event management system as well as on the public event calendar.
Affiliate League Registration Form
Affiliate Tournament and/or Training Event Registration Form (covers activities that fall under either Tournaments or Insurance Programs, as described in the links in step 1 above)
See TIPS for completing the insurance certificate request section.
STEP 3: Helpful links to review or share with other organizers:
*Exceptions: All participants in non-regular season affiliate-owned events must be annual player-level members of USA Ultimate at the Affiliate level or higher (valid levels include Affiliate, Youth, College, Adult, Lifetime, and Coach & Player). Event memberships are not available for affiliate event participants. Sanctioning application fees (from $50-$200 per event) that non-affiliate organizers pay are waived for affiliates!