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Insurance Program Requirements

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Home  |  Benefits  |  Requirements  |  How to Apply  |  FAQs

Insurance Program Requirements

In order to receive the benefits of the USA Ultimate Insurance Program, there are certain requirements that must be completed by the event organizer. 

The following requirements have been established by the USA Ultimate staff in collaboration with qualified committees in order to provide a standardized level of quality across all events. These are considered a minimum standard and organizers are always encouraged to exceed these expectations if possible.

Application

  • The application is the first step towards approval for an insurance program event. The primary applicant must understand and agree to all of the program requirements before applying.
  • The primary applicant must be a current USA Ultimate member in good standing from the time of applying through the conclusion of the event and must be at least 18 years of age.
  • All insurance program applicants must complete the entire application process (including payment of applicable fees) and are subject to USA Ultimate approval.

 

Registration and Rostering Process

  • Once approved, the event organizer must notify participants that their event is sanctioned by USA Ultimate and share the participant waiver and membership requirements. 
  • All participants must be listed on the event roster to participate and receive insurance coverage. Rostering is managed through the USA Ultimate online roster management system and specific instructions will be provided to the event organizer upon application approval.

 

  • An initial roster must be submitted within the first week of your event start date. This roster can be updated throughout your event.

 

Participant Waivers and Memberships

  • Before anyone can participate in an insurance program event, each participant must complete a USA Ultimate waiver form (hard copy or online) and purchase a USA Ultimate annual or event membership.
  • Any waiver and payment materials collected by the event organizer must be sent to USA Ultimate no later than 5 business days (postmarked) after the event. These materials are the responsibility of the event organizer until received by USA Ultimate. 

 

Youth Requirements

For events where anyone under the age of 18 participates. The youth requirements posted are mandatory.

Provisions and Amenities 

  • Water/Bathrooms: The availabilty of water and bathrooms at the event field sites must be communicated to all participants prior to the event.
  • Safety: All events must use safe athletic fields with cones and safety buffers (minimum of 3 yards to equipment, 4 yards between fields, and 5 yards to hazards/padding).
  • Fields: Event organizers must obtain any required permits and permissions to use fields, avoid destruction of fields, and communicate with field provider about weather policies and field use.
  • Food: If you are providing food, you must be in compliance with local health standards and ordinances.
  • Name/Logo: USA Ultimate name must appear anywhere that the event name/logo is published.
  • Gender/Division Equity: All USA Ultimate sanctioned events must provide equal treatment and service, regardless of gender or division.  For any event with multiple divisions, all divisions must receive equal service in terms of all amenities and provided service levels.  Organizer(s) must be diligent to provide adequate staffing and budget resources such that the health, safety, provisions and amenities are equally distributed and provided.
 

Health, Safety, and Liability 

All USA Ultimate sanctioned events are absolutely required to follow the same event health, safety, and liability requirements.

 

If you are a current organizer check out this page for more helpful resources.
 
Please check out the frequently asked questions section to help answer some of the more common inquiries.
 

If you have any questions about these requirements or any concerns please contact insurance_program@usaultimate.org for further assistance and we'll be happy to help you!