Chaperoning Minors at USA Ultimate Events
Thinking of being a chaperone? It can seem intimidating at first, particularly for people unfamiliar with the sport of Ultimate. But chaperones are a key part of any team that has youth athletes on it. Some chaperones are also coaches, but no knowledge of the game is needed, and very often chaperones are volunteers or parents. The chaperone helps provide for the safety of the players, and it can be a great way to become more involved in and learn about the sport.
When is a Chaperone required?
1) Any team with a player under the age of 18 participating in USA Ultimate sanctioned and championships events requires a minimum of 1 chaperone per team.
2) Chaperones are required to be on the team roster at least 2 weeks before the team registration deadline.
3) A Chaperone may chaperone for only one team per event. (eg: Mr. Jones may not serve as a chaperone for both the A and B teams of his daughter's high school at the High School State Championship)
4) USAU High School Regional Championships and Youth Club Championship events require 2 chaperones who must be 25 or older in age. Contact the Championship Series Manager for details.
An approved chaperone is:
1) An individual with an online USA Ultimate account (no membership required);
2) Who has signed a USAU liability waiver, either online or through the mail;
3) Who is a minimum of 21 years old
4) Who has agreed to a background screening through the National Center for Safety Initiatives and received a "green light" (NCSI screening is good for two years)
I'm a teammate or a coach with minors on my team, can I be a chaperone along with being a player or a coach?
Yes! For adult or college teams with minor players, the chaperone can be a teammate. A registered coach of a youth team has already fufilled the requirements for chaperone & can be listed on the roster as well!
Parents or legal guardians can serve as a chaperone to their child (only) without undergoing a background screen, contact the event organizer for details.
• Pass a NCSI Background check (cost is $21.50 for two years, some additional fees may apply for a limited number of specific counties)
- Checks take an average of 10 business days, please plan accordingly.
- Content of the Background Check; NCSI is a provider for many Olympic and non-olympic sports, and a full partner with the US Olympic Committee's Safe Sport program.
- You can complete a check or find out the expiration date of your current check through your user account. (Membership is not required for chaperone status.)
- To start the background screening process, follow these directions.
• Have immediate access to USAU Medical Authorization forms for all minors (or an approved school or organization form)
• Be present at the team event
• Be registered as a chaperone on the team's USAU roster a minimum of two weeks ahead of the event
• Traveling with a Youth Ultimate Team
• Starting an Ultimate Club at Your School
• Ultimate in 10 Simple Rules
• Ultimate Coaching Ethics Code
• Organizer's Resource Center