2017 USA Ultimate Beach Guidelines

 

Registration Deadlines

Beach Westerns

Phase 1 Deadline

Phase 2 Deadline

Final Roster Deadline

Event Dates

Beach Championships

Phase 1 Deadline

Phase 2 Deadline

Final Roster Deadline

Event Dates

 

Team Requirements

Final Roster Deadline

Requirements for Final Roster

Registration Clarifications and Exceptions

Player Maximums

Player Minimums

Geographic Requirements

Rosters Closed

Violations

 

Player Requirements

Age Limits

Roster

Division Requirement

Membership

Waivers

Tournament Fee

Violations

 

Violations

 

Competition Guidelines

Spirit of the Game

Name/Logo Uniform Guidelines

Formats

Seeding

Rules

Gender Ration for Mixed Division

 

OVERVIEW

The goal of the USA Ultimate Beach Season is to provide national level competition for players in the Beach Division. In 2017 there will two events. Beach Westerns which will be held in Santa Monica, CA on April 22–23. and the Beach Championships which will be held in Virginia Beach, VA on May 20–21. The guidelines that follow are USAU’s requirements for qualification and criteria for acceptance for this year’s events. As this is a new and growing division, these guidelines and the bid allocation process are subject to change in future years with the addition of more events.

In order to award bids early enough so that teams can make the necessary preparations for selecting and preparing their teams, and so that organizers can make the necessary preparations, there is an early registration period (Phase 1) during which the minimum number of teams (6 per division) must register in order to hold the event for each division. If the minimum registration requirements are met during Phase 1, a late registration period (Phase 2) may be opened up for additional teams to fill available spots in the tournament.

Teams will be selected with emphasis being placed on geographic distribution, team strength and involvement in the beach ultimate community.

 

REGISTRATION GUIDELINES

 Registration Deadlines

Beach Westerns

1. Phase 1 Team Registration Deadline: Team must submit the online application by February 17, 5pm MST to USA Ultimate headquarters. For a division to be held at least six teams must register by the Phase 1 Team registration deadline. Note Phase 1 registration does require the submission of a partial roster.  Phase 1 Registration is now closed.  See below regarding Phase 2 Registration.

2. Phase 1 Team Confirmations will be sent out by February 24. 

3. Phase 2 registration Deadline: For each division if the minimum registration requirements (6 teams/division) are met during Phase 1, additional teams may be able to register for the event through March 1. Phase 2 registration will be contingent upon tournament format and event requirements.  As of the conclusion of Phase 1 registration, Beach Divisions will have four divisions:  Women's, Men's, Mixed, and Grand Masters.  Teams in all of these divsions can apply for Phase 2.  Phase 2 application deadline is March 1st, 5 PM MST.  Online Application

4. Phase 2 Confirmations will be sent out by March 8. 

5. Final Roster Deadline: April 3 – teams will have until this date to add players to their roster, submit team info form, and pay plyer fees.

6. Event Date – April 22–23 in Santa Monica, CA.

 

Beach Championships

1. Phase 1 Team Registration Deadline: Team must submit the online application by March 3, 5pm MST to USA Ultimate headquarters. For a division to be held at least six teams must register by the Phase 1 Team Registration Deadline. Note: Phase 1 registration does require the submission of a partial roster on the application of at least five players.

2. Phase 1 Team Confirmations will be sent out by March 10.

3. Phase 2 Registration Deadline: For each division, if the minimum registration requirements (6 teams/division) are met during Phase 1, additional teams may be able register for the event through March 17. Phase 2 registration will be contingent upon tournament format and event requirements.

4. Phase 2 Team Confirmations will be sent out by March 24.

5. Final Roster Deadline: April 21 – Teams will have until this date to add players to their roster, submit team info form and pay player fees.

6. Event Date – May 20–21 in Virginia Beach, VA.

 

Team Requirements 

There will be seven potential divisions in the Beach Series. Men’s, Mixed, Women’s, Masters Men’s, Masters Mixed, and Masters Womens and Grand Masters. 

1. All teams must meet the registration deadlines with the appropriate materials as outlined in this document.

2. Final Roster Deadline

a. Beach Westerns – April 3, 5pm MST/7pm EST

b. Beach Championships – April 21, 5pm MST/7pm EST

c. Earlier registration deadlines are outlined in the section above. Player requirements are outlined below.

3. Requirements for Final Roster:

a. Rosters must be finalized, via the online rostering system by the appropriate date.

b. Players may be added or dropped to the roster between Team Confirmation and the Final Roster Deadline.

4. Registration clarifications and exceptions:

a. Roster Changes

i. Up until the Final Roster Deadline, an unlimited number of changes may be made to your roster.

ii. All rostered players must be entered into the online registration system prior to the Final Roster Deadline.

5. Player Maximums

a. Men’s, Mixed, and Women’s division will be allowed a maximum of 16 players on a roster.

b. Masters divisions will be allowed a maximum of 18 players on a roster.

c. MIXED DIVISIONS: The number of rostered players of one gender may not exceed the number of the other gender by more than one. (Example: If a team has 8 men on a roster, they must have at least 7 women on the roster. A team could not have 9 men and 7 women.)

6. Player Minimums

a. The USAU Beach Series sets specific player minimum requirements for both registration and competition.

b. Registration minimums: Set to determine whether a team can officially register for the event.

i. 10 players minimum registered and attending. For mixed 5 players per gender.

c. Competition Minimums: Set to determine whether a team can continue to compete safely at the event.

i. 5 players to start, 3 to continue playing. Fewer than 3 is a forfeit. For mixed 3 players per gender to start. 3 to continuing playing.

d. Contact USAU headquarters to determine any requirements beyond these minimums.

7. Geographic Requirements

a. A team must represent at least one of the current Club Regions

i. NOTE FOR 2017: In order to help with preparation for the 2017 World Beach Championships, USA Ultimate will allow its beach national teams to compete in Beach Westerns only without regards to geographic restrictions.

b. No more than 5 players may reside outside the region the team is representing.

c. Residence is defined as meeting BOTH of the following requirements:

i. Location where person is living for the majority of April, AND

ii. Location where person is living for the majority if either the 3 months prior to April 1 or immediately following April 30.

d. If the above definition means a player does not have a region as their "residence" then the player is considered to be an out-of-region player and counts towards a team’s out-of-region limits.

8. Rosters are closed once the Final Roster Deadline has passed and no players can be added to a roster for the event without the approval of USAU staff.

9. Failure to abide by any of the above rules may result in ramifications outlined in the "Violations and Sanctions" section of these guidelines.

 

Player Requirements

1. Age limits – The minimum age (as of 12/31/17) for the 2017 USAU Beach Series are as follows:

a. Grand Masters Division: 40 years – men, 37 years – women (Note: The Grand Masters Division is an "open" division, which means either gender can play. There is a lower age limit for women playing in this division. However, there is not a separate Grand Masters Women’s Division yet.

b. Masters – Men: 33 years, Women: 30 years

2. All players participating on a team must be listed on the team roster. Players may only participate in one division and appear on only one roster for the Beach Series.

3. All players listed on a team’s Final Roster must be current USAU members in good standing. 

4. All players must fill out (completely and correctly) the appropriate USAU waiver form for the year in which they will be competing. This form is good for the entire calendar year of USAU membership.

5. Tournament fee – $53.50/player tournament fee for all players listed on the Final Roster.

6. Failure to abide by any of the above rules may result in ramifications outlined in the "Violations and Sanctions" section of these guidelines.

 

Violations and Sanctions

Failure to abide by any of the Beach Division Guidelines may result in sanctions through the USA Ultimate conduct process. Such sanctions may be imposed on a team or individuals associated with a team deemed to be in violation of these guidelines, and may include, but are not limited to, suspension or disqualification from USA Ultimate competitions. In order to help teams follow Beach Division Guidelines and avoid violations, USA Ultimate will continue to work to improve registration procedures and communication of information pertaining to the USA Ultimate Beach Division. As these improvements are made by the organization, teams will continue to be held more fully responsible for following Series procedures and understanding Beach Division information. Because consistency in holding all participants to the same administrative and competitive standards is vital to the integrity of the Beach Season, because many violations lead to unfair advantages in competition, and because it is often difficult to determine intent, guideline violations will result in serious repercussions. Such repercussions will provide an incentive for players and teams to understand the guidelines fully (or ask questions for clarification), follow the guidelines carefully, and avoid violations.

  

COMPETITION GUIDELINES

 

Spirit of the Game

Ultimate has traditionally relied upon a spirit of sportsmanship which places the responsibility for fair play on the player. Highly competitive play is encouraged, but never at the expense of the bond of mutual respect between players, adherence to the agreed-upon rules of the game, or the basic joy of play. Protection of these vital elements serves to eliminate adverse conduct from the Ultimate field. Such actions as taunting of opposing players, dangerous aggression, intentional fouling, or other 'win at all costs' behavior are contrary to the Spirit of the Game and must be avoided by all players.

For more information on Spirit of the Game, click here

 

Name/Logo/Uniform Guidelines

USA Ultimate reserves the right to alter, or require a team to alter, a team name, player nickname, team logo, jersey graphic, or uniform and/or suggest alternatives at or in conjunction with a USAU program or event should USAU personnel determine the existing name, logo, graphic, or uniform might hinder the mission of the organization or the goals of a specific USAU program or event. Alteration must meet with the approval if USAU personnel.

 

Uniform Requirements

All players participating in the USAU Beach Series for a given team must wear jerseys of identical color and design.

Teams must have two jerseys of distinctly different color, one predominantly white and one predominantly dark.  A jersey that is not white does not automatically qualify as a dark. Any color that may be described as light does not qualify as a dark jersey e.g. yellow, light gray, light pink, light blue, etc. 

Jerseys must have numbers on the back and front of the jersey.  The numbers on the back must be at least 6 inches high, be one or two digit Arabic numerals, be solid and  in clear contrast with the jersey.  Numbers on the front of the jersey must be at least 4 inches high, be located above the waist and clearly visible if tucked in. The front of the jersey is anything on the chest or abdomen; numbers on the front of the sleeves do not fulfill this requirement. No two players on a given team may use the same number or numbers with the same value (e.g. 00 and 0, 01 and 1, etc.).

Uniform bottoms (shorts) worn by players on the field must be of identical color and design. Teams are not required to have numbers on their uniform bottoms. However if teams do opt to include numbers they must be on the front left or right leg of their shorts, although teams may opt to do both.  The placement must be the same for the whole team.  The numbers must be at least 2 inches high, match the number on the back of their jersey, and be in visible contrast with the jersey. Pants and skirts are not allowed as part of the on-field uniform without the pre-approval of USA Ultimate.

It is recommended that uniform accessories including tights, undershirts, hats, and socks be identical or coordinated style and color.

Shoes or cleats are not permitted.

USAU reserves the right to disqualify and/or fine players who fail to meet the uniform requirements.

 

Formats

The format for the event will be determined by USAU Championship Series staff, with the goal of determining a champion, showcasing the division at its best, and providing a great playing experience for all the teams.

 

Seeding

The USA Ultimate Beach Season event seeding will be done by USAU staff and Regional Beach Directors using the following information: input solicited from all the captains of participating teams, results of head to head match-ups prior to the Championships, and team composition prior to the Championships. (USAU has the authority to adjust the seedings according to the best information available.)

 

Rules

The 2017 Beach Series will be played under the current WFDF rules regarding beach ultimate. These rules ae being reviewed by the USAU Beach Working Group and if adjustments need to be made those changes will be included in the team’s qualifier packet.

 

Gender Ratio for Mixed Division

1. The gender ratio for the Mixed Division and Mixed Masters Division will be 3/2 (3 men and 2 women, or 3 women and 2 men).

2. The receiving team will determine if the current point will be played with 3 men and 2 women or 3 women and 2 men. The pulling team must match the gender ratio of the receiving team.

NOTE: WFDF’s new gender ratio rule (gender choice based on end zone rather than offense) is being considered for implementation for the 2017 Club Mixed season. The gender ratio rule for the Beach Division may be impacted by that decision. Teams will be notified by early February if this rule is going to change for 2017.

3. If the pulling team cannot match the gender of all 5 players, then it must play with fewer than 5 players, matching the gender of as many players as possible.

4. Injury timeouts:

a. In the event of an injury timeout where a player leaves the field, the replacing player must be the same gender as the injured player.

b. If a team replaces players, the opposing team has the option of substituting a like number of, or fewer players.

c. The replacing player must be the same gender as the player they replace.

d. If a team calls an injury timeout but does not have a replacement player of the same gender as the injured player, it may not replace that player and must play with fewer than 5 players.